Quick Notes to YCEA Site Representatives

December 9, 2008

This was a site representative meeting held at the Association Office in Yuba City.

Election of Officers and Directors

It was reported that the position of Vice President and the Director positions for the Technical, Clerical/Office and Professional units were up for election this year. Nominations closed on November 14 and the only nomination received was for the office of Vice President. Ramona Mallonee, Case Manager II from the Department of Child Support Services was nominated and will be declared the new Vice President on a white ballot by the Board of Directors.

County Budget

Staff reported that the County should be able to finish the fiscal year without employee cuts. The County is anticipating that a hard hiring freeze will be put in place beginning January of 2009. According to the YCEA contract the employer will pay the 7% employee contribution to their retirement effect July 1, 2009. Staff acknowledged the rumors circulating that there will be reduced workweeks or furloughs forced on employees. Staff explained that this is a meet and confer matter that would have to be discussed with the union. The County cannot unilaterally make those decisions. It has been recommended that the County begin to meet with YCEA leadership after the first year to discuss the budget deficit and ways to mitigate the impact to employees.

Bulletin Boards

Staff asked if Site Representatives knew where the Union bulletin board is located. Discussion occurred regarding the size of boards available and Site Reps were encouraged to seek approval for a larger size if they currently had a smaller size board. Staff is working on new ideas for decorating and filling the boards with updated information regularly. Materials would be distributed at the meetings so the leadership can take them back to the workplace and decorate them quarterly or replace old items with new information. Discussion occurred regarding the type of information and material that can be placed on the bulletin boards.

Membership Card Distribution

Staff has distributed the membership cards in Yuba County at the Packard Building. Over 150 cards have already been distributed to YCEA members at Health and Human Services Dept. Staff is continuing to work with our leadership to schedule sites to distribute the cards. The membership cards are in clear plastic business card holders in a binder along with a signoff sheet for members to show that they have received them. The Child Support Services Department is scheduled to be next and then staff will continue the distribution after the first of the year at the other major work locations including the Government Center,

Courthouse and One Stop. Cards will be distributed to smaller worksites as well over the next few months.

Member Appreciation Days

Staff is planning Member Appreciation Days during 2009 rather than a membership picnic. The theme will be Cinco de Mayo and held in May. Staff is asking our leadership for input and we are hoping to get volunteers to help with the events. Staff also hopes to hold some Ice Cream Days and maybe some morning donuts events if time allows.

What is Happening in Your Workplace?

Staff is asking the Site Representatives to bring concerns from their workplaces to the meetings on a rotating basis with the intent of different departments gaining awareness and appreciation for matters affecting our members in their workplaces. Staff would allocate some time on the Agenda for these reports.

Master Labor Agreement

Robin Timoszyk, Past President and staff have been meeting with the Personnel Department. Staff reported that the Master Labor Agreement (MLA) is in its final draft form. The final draft will soon be available for distribution to Site Representatives and the Board of Directors for review before going to publication. Then the Master Labor Agreement will go to the Yuba County Board of Supervisors (BOS) to be approved. The Board of Supervisors needs to approve the MLA.

C:\Documents and Settings\anna\Local Settings\Temporary Internet Files\OLK16A\Quick Notes 12-09-08gs.doc